Thapar Institute of Engineering and Technology University - Ph.D. Academic Regulations

ACADEMIC REGULATIONS FOR THE DEGREE OF DOCTOR OF PHILOSOPHY

 

1.0ADMISSION

 

1.1.A candidate seeking admission to the degree of Doctor of Philosophy must have obtained ME/MTech/MPhil/MCA/MSc/MA/MBA/CA or equivalent with minimum CGPA of 6.00 on a 10-point scale or 55% marks in aggregate where marks are awarded or NET (UGC/CSIR) qualified.

 

1.2.Candidates with BE/BTech degree or equivalent with excellent academic record (minimum CGPA of 9.00 on 10-point scale or 80% marks in aggregate) may be considered for admission.

Relaxation in CGPA to 7.00 on a 10-point scale or in marks to 65% for the minimum eligibility
conditions may be permitted for candidates with a BE / BTech degree or equivalent who have
a minimum of 3 years of professional and/or research experience in the area in which the admission is sought. However, candidates admitted with BE/BTech or equivalent qualification will be admitted for PhD after successful completion of eight Masters level courses as suggested by the PhD Admission Committee of concerned Department/School, within a period of two years from the date of admission. A minimum CGPA of 6.00 on a 10-point scale should be earned in the courses prescribed by the concerned Department/School.

 

1.3.Part-time studies leading to PhD degree are permitted for professionally employed personnel. Part-time studies leading to PhD shall also be permitted to persons working in Institutions with which a Memorandum of Understanding has been signed for research purposes. Such a candidate must be in employment at the time of admission and be engaged in professional work in the area to which admission is sought.

 

1.4.Admission of a PhD candidate in a department/ school other than his/her basic background: Suitability of a candidate is the purview of admission committee, if a candidate qualifies the test and interview then he/she should be allowed to pursue PhD Program. However, the admission committee may recommend additional courses for the candidate to clear.

 

1.5.Candidates shall be admitted on the basis of merit of Entrance Test and Interview to be conducted by the University. The candidates who secure minimum of 20% marks in the written exam shall only be called for Interview. During interview, a candidate is required to indicate area of research.

 

Relaxation for appearing in the Entrance Test may be given by the University to those candidates who have qualified UGC/CSIR (JRF).

 

Note:

 

i.     Part-time candidates are required to submit the “No Objection Certificate” from their parent organization/department/employer stating that the candidate is permitted to pursue studies on a part-time basis and that the candidate’s official duties permit her/him to devote sufficient time for course work and research.

 

1.6.Applications for admission will be considered by the Admission Committee of the concerned Department/School.

 

1.7.The number of PhD admissions to be made by each Department/School shall be notified at the start of admission process. All efforts shall be made to maintain 25% SC/ST and 3% physically handicapped category students.

 

 

1.8.The supervisor(s) shall be allocated to every admitted candidate at the time of interview. The Admission committee will recommend course work to be allocated to each selected candidate.

 

 

2.0REGISTRATION

 

It is mandatory for all the PhD students to register in the concerned Department/School at the start of each semester.

 

2.1.Every admitted candidate shall have to do course work for a minimum of one semester. The course work shall include at least three courses, namely, a course on research methodology (may include quantitative methods and computer Applications) or a course proposed by the Admission Committee (for those who have studied a similar course on Research Methodology at PG level), a professional course (if not offered by any Department/ School, its syllabus to be proposed by the allocated supervisor and approved by DoAA) and a seminar (Relevant in the area of research). Minimum credits for the course work shall be 11 including a seminar of 4 credits. The process of registration in the course work, examination, evaluation and grading shall be same as followed for UG/PG programs.

 

Only those candidates who successfully complete the course work within one year of admission and with a minimum CGPA of 6.00 on 10.00-point scale shall be registered in the PhD programme.

 

Every candidate will be required to submit research proposal, duly recommended by the Supervisor(s), after successful completion of the course work (December 31 shall be taken as date of completion of course work for odd semester and June 30 shall be taken as date of completion for even semester). The minimum time period to submit the research proposal shall be one semester from the date of admission and maximum time allowed to submit the research proposal shall be one year from the date of admission.

 

Research proposal will be submitted to the concerned Head of the Department/School. In case of non-submission of proposal within one year, DoRSP on the recommendations of the Supervisor and Head of the Department/School may grant an extension for a maximum period of six months.

 

If the candidate fails to submit the proposal even during the extended period, her/his admission will be cancelled. In case the proposal is rejected by the URB, she may resubmit it within next six months starting the date of meeting of URB failing which her/his admission will be cancelled.

 

2.2.Only such faculty/staff members of the University will be proposed as supervisors who hold a PhD or its equivalent degree. If necessary, another supervisor from within or outside the University may also be proposed. The maximum number of supervisors shall be three. In case, the supervisor leaves the University, the Doctoral committee should propose the name of another supervisor in consultation with the candidate. The number of PhD students that a faculty member can register shall be calculated as:


                                                                                                                                                                

 

With a condition that n ≤ 8 and m ≤ 12. If any faculty member supervises a PhD student of another University, then that will also be counted towards the total number of students being guided by the faculty. Only regular faculty members and adjunct/visiting faculty of the University can act as supervisors.

 

 

However, where the candidate is a faculty/staff member of the Thapar Institute of Engineering & Technology University, Patiala and the expertise to guide PhD in the proposed area of research work to be pursued is not available, the candidate may be allowed to have supervisor(s) from outside the University.

 

In case faculty/staff member doing PhD under outside expert leaves in between, she/he will be allowed to continue her/his PhD programme only if the outgoing faculty/staff member takes supervisor(s) from the University before leaving.

 

2.3.The Research proposal will be considered by the University Research Board (URB) consisting of the following:

i.       Chairperson, Board of Studies of Concerned Department/School        Chairperson

ii.      One expert recommended by Chairperson, Board of Studies of           Member

Concerned Department/School in the cognate area from Deptt/Universit

iii.     Supervisor(s)                                                                                                   Member(s)

iv.    One nominee of DoRSP in the cognate area from the University         Member

v.      One expert* from the approved URB panel of outside experts of          Member

concerned Department/School: To be nominated by DoRSP              

 

The quorum for the meeting shall be four members including outside expert.

 

*The supervisor shall propose names of three experts from the approved panel of outside experts. In case of non-availability of experts in the relevant area of specialization in the approved URB panel of outside experts, the supervisor may submit an additional list of experts of relevant area through Head of the Department/School to DoRSP.

 

2.4.The candidate shall be required to make a presentation on the topic of her/his proposed research. The research proposal should have broad objectives, scope and approach of the proposed investigation, facilities required for successful implementation and the significant contribution/advancement likely to be made. The URB will consider the proposal and decide the viability of the proposal. The exact title, objectives and scope of the research work can be finalized by the doctoral committee at the time of Pre-Ph.D. presentation and before submission of the synopsis.

 

3.0PROGRESS MONITORING

 

3.1.A doctoral committee as per the following constitution shall monitor the progress of the student as per guidelines issued by DoRSP from time to time.

i.  Chairperson, Board of Studies                                          Ex-Officio-Chairperson*

ii. Supervisor(s)                                                                        Member(s)

iii. Two faculty members in the cognate area from the      Members

Department/School

iv. One   faculty   member   from   outside   the                  Member

Department/School

 

3.2.A candidate can change the status of his registration from full time to part time (or vice versa) only once on approval of DoRSP on the recommendation of Doctoral Committee.

However, in case of unforeseen circumstances, the Chairman-Senate can change the status one more time on the recommendation of DoRSP.

 

 

3.3.The student shall be required to submit a half-yearly progress report to the Registrar through Doctoral Committee about his research work on the prescribed Performa (Annexure-I).

In cases of non-receipt of two consecutive progress reports or two consecutive unsatisfactory reports or unethical practices in research committed by the student or misconduct by the student, the doctoral committee under the chairpersonship of DoRSP can recommend any action including cancellation of registration.

 

 

3.4.The student shall submit a proof of acceptance/publication of at least two research papers in refereed journals of repute before submitting the synopsis.

Note: Journals which are in SCI shall only be considered. For PhD theses relevant to Social Sciences and Humanities SSCI/AHCI (Thomson Reuter) journals shall also be considered.

 


4.0SUBMISSION OF THESIS

 

4.1.The student shall submit her/his thesis to the Registrar within 5 years but not earlier than 2.5 years in case of regular and 3.5 years in case of part time student from the date of her/his admission. The student would be expected to work for her/his thesis at the University except for visits to other labs/organizations with the approval of the supervisor(s) and concerned Head of the department/School.

 

4.2.Every student shall ordinarily complete her/his research work within the normal period as provided in the regulations, but in genuine cases of hardship, DoRSP on the recommendations of the doctoral Committee may allow extension up to one year.

 

Provided further that if at the end of six-year period, the student is found to have completed a substantial part of his thesis or has published research papers in some refereed journals, the Chairperson, Senate on the recommendation of DoRSP may allow further extension of one year recording detailed and specific reasons as to why this special extension is being allowed.

 

Registration of a student, who fails to submit his thesis within the stipulated period as above or who fails to apply for grant of extension, would automatically stand cancelled. No extension beyond the total period of seven years shall be granted in any case.

 

4.3.The student shall be required to intimate to the DoRSP, through Doctoral Committee, that she intends to submit the thesis within next three-months’ time. She/he is required to give presentation of the research work before submission of the extended abstract (Synopsis) in the presence of the Doctoral Committee. The gist of the abstract should match with the approved research proposal by the URB. After the presentation, the student shall submit two copies of the extended abstract of the thesis (hard as well as soft copy of not more than 10 pages excluding references) along with list of relevant references so that these could be sent to the proposed examiners while obtaining their acceptance to act as examiners. DoRSP, on receipt of the intimation from the student, shall take the necessary steps for the appointment of examiners.

 

Three copies of the thesis, softbound and printed on both sides, be submitted by the candidate accompanied with a fee, as approved by BOG, and a certificate from the supervisor(s) in the prescribed proforma. Students required resubmitting their theses after revision will be charged full fee as prescribed for submitting the original thesis.

 

4.4.The student is required to submit one copy of PhD thesis duly corrected in electronic form and two hardbound copies duly corrected and printed on both sides to DoRSP after successful defense of the Viva-Voce Examination and before the notification of the result by the Registrar.

 

5.0EXAMINATION

 

5.1.The Doctoral Committee shall submit a panel of minimum of eight examiners consisting of four examiners from India and four from abroad (indicating full particulars about their designation, area of specialization etc.) to the Director through DoRSP for the evaluation of the thesis and the Director will appoint two examiners, one from India and one from abroad out of the panel. However, Chairperson, Senate may ask the doctoral committee to include additional name(s) in the panel of examiners.

 

At least 50% of examiners of the panel should be from the list of references given in the long abstract and the thesis.

 

5.2.The examiners shall be free to seek clarification on any matter from the student’s supervisor(s) through DoRSP.

 

 

5.3.Each examiner shall state in his report in the prescribed proforma (Proforma attached at Annexure- II) indicating,

a.    Whether the degree be awarded to the student.

b.    Whether the thesis be rejected.

 

c.    In case an examiner recommends revision of the thesis he shall also indicate whether the revision suggested by her/him requires:

 

i.    Substantial changes in the thesis before it can be accepted for PhD degree.

ii.   Minor additions or alterations in the thesis before its acceptance, wherever necessary.

 

iii.  The examiner may indicate whether he would like to re-examine the thesis after the revision.

 

d.    Questions, if any,that she/he may like the student to answer in the viva-voce in a separate cover.

 

5.4. In the event of an examiner making recommendation for the revision/modification of the thesis, the student shall be free to defend her/his point of view through DoRSP, if she/he so desires. However, if the examiner is not satisfied with the student’s defense, the student shall be required to carry out necessary revision/modification as finally suggested by the examiner before her/his case is proceeded with.

 

5.5.The student, who is required to re-submit the thesis, must do so within one year from the date of receipt of the examiner’s comments by the University, unless an extension is specially given by DoRSP. A re-submitted thesis will be examined by the same examiner who has recommended re-submission unless she/he herself/ himself is unable to do so or declines to do so.

 

5.6.In the event of one of the examiners recommending the award of the degree and the second examiner recommending rejection of the thesis, the thesis shall be referred to a third examiner to be appointed by the Director from out of the original panel of examiners. The recommendations of the third examiner shall be final. This procedure shall also be followed if the examiner who has suggested revision/modification rejects the revised thesis.

 

5.7.The reports of the examiners (excluding the questions suggested for viva-voce) will be opened in a meeting of doctoral committee under the Chairpersonship of DoRSP within a fortnight of the receipt of the reports from all the examiners.

 

5.8.In case reports of both examiners are positive, the Doctoral Committee shall prepare a gist of the reports of the examiners for the consideration of the Director in order to take further decision regarding the conduct of viva-voce.

 

5.9.The viva-voce examination shall be compulsory for all the students and shall be conducted jointly by the Supervisor(s) and one of the external examiners. In case an external examiner is unable to conduct the viva-voce, a set of questions would be obtained from her/him by DoRSP, and viva-voce will be conducted by an examiner to be appointed by the Director.

 

There shall be an open defense of the Thesis and shall be conducted in the University.

 

 

In case where report(s) of the examiner(s) are un-satisfactory the viva-voce of the student shall not be conducted.

 

The report about the performance of the student in the viva-voce shall be recorded in the Performa by the supervisor(s) and the external examiner.

 

5.10.    Depository with UGC: After the successful completion of evaluation process, the candidate shall submit the final thesis to the University Library for hosting the same in INFLIBNET.

5.11.    Remuneration to be given to the Examiners: As approved by BOG.

 

6.0AWARD OF DEGREE

 

6.1.The Doctoral Committee under the Chairpersonship of DoRSP shall give final recommendations for the award of PhD degree on the basis of examiners’ reports along with the gist of reports prepared by the Doctoral Committee. The decision will be reported to the Senate.

 

6.2.The Registrar shall publish the result and issue provisional degree in accordance with the decision of the Chairperson, Senate.

 

6.3.The reports of the examiners may, on request, be supplied to the students after the award of degree.

 

7.0LEAVE RULES

 

7.1.The PhD student getting Research/Teaching Associateship through the University shall abide by the leave rules as applicable to University employees.

 

There will be no summer/winter vacations for such students.